Feb 09

Staff Senate Meeting Minutes 02/09/17

In attendance: Laurie Wall, Jennifer Walker, Kileene Collins, Rachel Peterson, Jill Stephens, Missi Jett, Becky Estes, Bruce Cavitt, Sylvia Kuhlmieier, Angela Marcak, Anyta Cavitt, CJ Collins, Grayson Gordon, Kelly Becker, Kathy Man, Krista Lair, Bill Brown, Sharon Holland, Rhonda Cobb, Scott Schneider, Mary Kellum, Wayne Cahoj, and Sharath Rongali

Agenda: Approved

Minutes: Approved

Chancellor Bennett:

  • Special Executive Budget Committee meeting at 2 p.m. Friday, Feb. 10, in Melton Hall Room 112. We will be addressing the more specific impact to Missouri State-West Plains.  All faculty, staff and students are invited.
  • Congratulations to Bruce Cavitt for winning 1st place in the city wide chili cook-off.
  • Homecoming game Saturday, Feb. 11

Welcome new employee: Rhonda Cobb, General Buyer Drago College Store.

President’s Report:

  • Reminder to check your leave balances before June.
  • Homecoming this week. Jeans can be worn Friday but we must maintain a professional appearance.
  • Title III grant is being written.
  • HLC process is ongoing.
  • Hass-Darr bid will be submitted to BOG for approval.
  • Alert System updates will be coming.Laurie will update our By-Laws for future occurrences involving the President Elect stepping into the President role, due to a vacancy and the need to fill the President Elect position before the next election. She will present the updates during our March meeting and then they will be sent to the Chancellor and BOG for approval.
  • For March meeting, be prepared to bring nominations for upcoming Staff Senate elections that will be voted on during our April meeting.

Secretary’s Report: No report

Treasurer’s Report: $889.64

Departmental/Committee Reports/Updates:

  • IT: Degree Works will go live March 13; Server upgrades will occur Feb. 18, 19 & 20 during our three day weekend.
  • Admissions: Red Carpet Day this Friday, Feb. 10 and Feb. 17; Planning for future Game Nights involving students and staff.
  • Book Store: Coupons for staff to save 20% on Grizzly Gear are good through Friday, Feb. 10; They are preparing for graduation.
  • TRiO: Academic Specialist position is available and will be pursuing “in house” applicants that may be losing their position due to ending of a grant or budget cuts; Kathy Mann completed her Master Advising training; Preparations are underway for the “Passport Program” which is open to all students.
  • Library: Friends of the Garnett Library Chili Supper is Saturday 4:30-6:30. $7.50 adults and $4.00 children (Includes chili, drink, dessert and a complimentary game ticket). Volunteers and desserts are needed; Desserts can be dropped off between 11am and 4pm. at the Civic Center.
  • Teacher Education: Curriculum changes are coming.
  • Faculty Senate: Mary Kellum and Sylvia Kuhlmeier will be our representatives at Faculty Senate meetings.  Laurie shared an article, “Prevention of Bullying on Campus” and a letter from Faculty Senate in regards to being supportive of staff senate and their desire to help us.

Old Business:

  • Discussion of mission statement. Laurie will look at the newest mission statement just released for the campus and begin looking into making revisions to ours and we will discuss at our March meeting.
  • Chili Cook-Off on Feb. 4, winner Bruce Cavitt won $150.00 for 1st place and he donated it to the Staff Senate.
  • Diversity activities: Grayson proposed to present diversity activities during our staff senate meetings and all approved. First activity will be at our March meeting.
  • Battery Recycling: Batteries can be taken to Mary Kellum’s office to store until Scott Schneider makes a trip to Springfield to deliver them.

New Business:

  • Reverse Evaluation Committee Report (Evaluating supervisors): Bill Brown and committee will present at March meeting.
  • Motion to grant Donna Bassham and Janet Surface for staff emeritus approved.
  • Staff Senate event ideas are being sought.
  • Laurie met with Rajiv Thakur to discuss ways to get staff and faculty together for events; Joint volunteer opportunities will be looked into, more to follow.
  • Excellence in Public Affairs award nominations: Brenda Polyard and Dennis Lancaster.
  • Congratulations to Jennifer Walker for receiving the Staff Excellence in University Service award and to all of the 5+ years of service award winners!

Next meeting: March 2, 10:30 am Cass Hall conference room.

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Feb 03

Staff Senate Meeting Agenda Feb. 9, 2017

Staff Senate Meeting Agenda

February 9, 2017

9:30 AM in Cass Hall Conference Room

I.  Sign-in

a.  Welcome new MSU-WP employees in attendance (Stanley Mulgeki, Rhonda Cobb)

II. Call To Order

III. Approval of Agenda

IV. Approval of Minutes (December 1, 2016

a.  http://blogs.wp.missouristate.edu/staffsenate/2016/12/01/staff-senate-meeting-minutes-12116/

V.   Chancellor Bennett Report

VI.  President Report (Laurie Wall)

a.  Administrative Council Report

b.  President Elect Report- none

c.  Secretary Report (Kileene Collins)

d.  Treasurer Report (Jennifer Walker)

  1. Financial Report/Update
  2. Department/Committee Reports/Updates/Discussion
  3. VII.  Old Business Discussion of mission statement. Revise Staff Senate Mission Statement- Michelle was working on this. I do not have a copy of it.

Current MSU-WP Mission Statement:

The Staff Senate strives to support the University’s mission of being a teaching and learning institution providing quality post-secondary educational opportunities to the communities we serve. The Staff Senate supports this mission by promoting the welfare and professional development of the University’s staff and serving as the staff’s representative to the campus community.

Current MSU-Springfield Purpose Statement:

The purpose of Staff Senate shall be to communicate the interests and concerns of a diverse University staff; to function in an advisory capacity in the development, review and implementation of University policies, which affect staff; to provide a means of communication with the administration, faculty, and students, and support them with the knowledge, skills, and abilities of the staff; and to create and nurture a spirit of unity among all employees at the University.

  1. Chili Cook-off on Feb. 4 (Bruce Cavitt) 1st place $150 won and donated to Staff Senate
  2. Diversity activities for staff senate meetings-Grayson Gordon
  • New Business:
    1. There’s been a motion to grant Donna Bassham and Janet Surface for staff emeritus.

6.2.4 Benefits Available to Emeritus Employees

Emeritus status may be granted to retiring staff and administrative employees as a special recognition for exemplary work performance and outstanding, loyal, and dedicated service to the University. To be eligible for consideration for Emeritus status, the employee must be in retirement status, must have had 10 years of service in a full-time regular position, and must have the approval of the appropriate administrative officials and the Board of Governors. Emeritus staff members are listed in the Missouri State University Directory, are entitled to all the benefits previously listed for retirees, receive invitations to special events held throughout the year, and receive a President’s Parking Pass. (See Section 8.8 of this handbook for additional information about Emeritus status).

  1. Events- what are some ideas that we can do as a staff? Would you attend?
  2. Met with Rajiv Thakur on Monday, Feb. 6 to discuss ways to get Staff and Faculty together
  3. Excellence in Public Affairs award
  4. Faculty Senate letter share-Rajiv Thakur visit in March
  5. Excellence in Public Affairs Award nominations


Excellence in Public Affairs awards: The call for nominations is open for the Board of Governors’ Excellence in Public Affairs Award. This award annually recognizes faculty and staff who excel at carrying out the public affairs mission. From this main page you can read the short bios of the 2016 awardees and obtain the links to both the faculty and staff nomination procedures. The West Plains campus can submit one faculty nominee for the award. Faculty Senate will select the nominee and submit a nomination letter to Dean Lancaster by Feb. 10.  Staff nominations are due Feb. 15 and there can be multiple nominations. Once the staff and/or faculty member is then notified of his/her nomination, that person can begin work on assembling the official application packet. March 20 is the final deadline for staff or faculty to submit their full application materials to the Springfield campus.

  1. AAUP with Jason McCollum-luncheon today
  2. Amend bylaws to have past president serve in advisory role for the following year’s president
  3. Habitat for Humanity-Volunteer efforts
  4. Staff liaison for faculty senate meetings and vice versa
  5. Victoria Howerton
  • Announcements
  1. Wear jeans on Friday, Feb. 10 for homecoming
  2. Staff is encouraged to attend the basketball game and chili dinner Homecoming on Feb. 11 at 7 pm Chili begins as ?? pm
  3. Congratulations to Jennifer Walker for the Employee Staff Service Award, Donna Bassham and Janet Surface for retirement, Teresa Shipley, Cindy Bridges, Thora Broyles, Barbie Mustion, Pam Tate, Biff Bird, CJ Collins, Mary Kellum, Sally Robinson, Becky Estes, Angela Marcak, Deana Bell for 5+ years of service. Volunteer award:


  • Adjournment

Spring/Summer 2017 Meeting Dates:

March 2-AAUP (Jason McCollum & Rajiv Thakur to possibly speak)

April 6

May 4

June 1

July 6



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